Hostel Management Software based on Biometrics

RFID-Library-Self-Service-Kiosk

What is Hostel Management Software?

2CQR Hostel Management Software (HMS) is a comprehensive solution that streamlines hostel activities and facilitates effective student monitoring. It is very difficult for a single person or warden to keep an eye on every student and to monitor without any proxy .With the integration of Biometric technology, the system ensures accurate attendance records, allowing the warden to efficiently manage students. Parents are also notified instantly if their ward is absent, providing timely updates and fostering better communication.

A student will be considered present for the day if his or her biometric information is entered into the HMS system between the Cut-Off start and end times.For students who are not present, SMS will be sent to their respective parents/guardians automatically or once the Hostel Warden authorises.

How Hostel Management Software works ?

  • Firstly , the students should register their biometric data ( eg. Fingerprint ) The system will capture and securely store their biometric information in the HMS database.
  • Once the biometric information is enrolled, students can use the biometric verification process for attendance.
  • When arriving at the hostel or during specific check-in times, students need to present their registered biometrics at the designated verification terminal.
  • As students verify their biometrics, the system records their entry and exit times in real-time.The hostel management, warden, and parents can access attendance data, knowing when the students are present or absent.
  • In case of any absence, the system automatically sends SMS notifications ( after approval) to the respective parents or guardians, informing them about the student’s absence.
HMS

Why choose 2CQR for Implementing Hostel Management Software?

    • Quick installation time Hostel Management System can be installed within a maximum of 3 days – 1week.
    • Training : Training provided on how to use the device for both staffs and students.
    • Excellent customer support post installation.
    • Integration with any existing environment.
    • More than a decade of experience in implementing RFID/Biometrics products for customers.

Highlight features

Centralized database to manage multiple biometric systems

Customizable Cut-Off Time

Complete elimination of proxy attendance due to biometric authentication

Approval-based SMS Notifications sent to the parents of absent students

Features of Hostel Management Software :

  • Centralized Biometric Database :

    Multiple biometric systems can be managed in a single, centralized database for seamless operations.

  • Separate Databases for Boys and Girls Hostels :

    Flexibility to maintain either a centralized database or separate databases for boys and girls hostels.

  • Comprehensive Attendance Statistics :

    Detailed statistics can be obtained on student attendance for a particular day, week, or year.

  • Individual student statistics :

    Specific student status can be viewed and analyzed throughout the year.

  • Customizable Cut-Off Time :

    The start and end time can be customized for biometric attendance registration to suit the hostel's schedule.

  • No Proxy Option:

    The possibility of proxy can be completely eliminated with the reliable biometric authentication system .

  • Approval-based SMS Notifications :

    Approval based SMS notifications are sent to parents/guardians for absent students.

  • Three fingerprints option :

    Each user is allowed to register up to three fingerprints.

  • Customizable Design :

    The system's design can be tailored to meet the specific branding and aesthetic preferences of the institution and comes with a user friendly UI .

OUR ACHIEVEMENTS

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